Executive Administrative Assistant
The Executive Administrative
Assistant will provide efficient and comprehensive administrative support to
the one or more Senior Executives which requires strong relationship management
skills and cross departmental communication to optimize workflow and
organizational effectiveness. Working as a team player, this position will work
with Regional Business Development team to address challenges, find solutions
and adapt to each day’s requirements, to ensure needs are addressed in a timely
manner.
Specific responsibilities
include:
- Calendar management for Executive(s), to include
scheduling of conference calls
- Coordinating both domestic and international
travel
- Manage and negotiate speaking engagements
- Assist in assembling presentations
- Follow up from client meetings to ensure
complete follow through with appropriate staff
- Processing expense reports
- Catering for meetings with internal and external
clients
- Maintaining contact database
- Fielding email traffic
- Research/Project support
- Ad hoc projects
- Updating weekly, monthly, quarterly and annual
reports
Other required skills &
qualifications:
- Initiative and interest in familiarizing
themselves with the USGBC/GBCI business and strategy
- Demonstrated ability to anticipate needs, follow
tasks through to completion, quickly adapt to changing priorities
- Strong interpersonal skills, team player,
solution oriented
- Ability to work well with a diverse professional
staff, take on special projects and work independently and to exercise
independent judgment when appropriate
- Excellent written and verbal communication
skills including mastery of grammar and spelling
- Expertise on MS-Word, MS-Excel, MS-Powerpoint
and Preferably Salesforce.
- Excellent attention to detail
- Superior organizational skills
- Strong computer skills including demonstrated
fluency with MS Word, Excel, PowerPoint, database management, internet, e-mail,
mail merge
- Familiarity with web conference system such as
WebEx
To apply:
- Please email gautam@promantusinc.com or
fax your resume and a letter of interest.
- Note the title of the position you are applying
for and your salary requirements
- Submit files as PDFs or Word documents.
- Fax: 919-439-5352