Executive Administrative Assistant

The Executive Administrative Assistant will provide efficient and comprehensive administrative support to the one or more Senior Executives which requires strong relationship management skills and cross departmental communication to optimize workflow and organizational effectiveness. Working as a team player, this position will work with Regional Business Development team to address challenges, find solutions and adapt to each day’s requirements, to ensure needs are addressed in a timely manner.

Specific responsibilities include:
  • Calendar management for Executive(s), to include scheduling of conference calls
  • Coordinating both domestic and international travel
  • Manage and negotiate speaking engagements
  • Assist in assembling presentations 
  • Follow up from client meetings to ensure complete follow through with appropriate staff
  • Processing expense reports
  • Catering for meetings with internal and external clients
  • Maintaining contact database
  • Fielding email traffic
  • Research/Project support
  • Ad hoc projects
  • Updating weekly, monthly, quarterly and annual reports

Other required skills & qualifications:
  • Initiative and interest in familiarizing themselves with the USGBC/GBCI business and strategy
  • Demonstrated ability to anticipate needs, follow tasks through to completion, quickly adapt to changing priorities
  • Strong interpersonal skills, team player, solution oriented
  • Ability to work well with a diverse professional staff, take on special projects and work independently and to exercise independent judgment when appropriate
  • Excellent written and verbal communication skills including mastery of grammar and spelling
  • Expertise on MS-Word, MS-Excel, MS-Powerpoint and Preferably Salesforce.
  • Excellent attention to detail
  • Superior organizational skills
  • Strong computer skills including demonstrated fluency with MS Word, Excel, PowerPoint, database management, internet, e-mail, mail merge
  • Familiarity with web conference system such as WebEx

To apply:
  • Please email gautam@promantusinc.com or fax your resume and a letter of interest.
  • Note the title of the position you are applying for and your salary requirements
  • Submit files as PDFs or Word documents. 
  • Fax: 919-439-5352